Microsoft 365 Data Backup Services in New Jersey

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Data Backup Services For Microsoft 365 in New Jersey

In the ever-changing world of technology, New Jersey businesses need to be protected. If not planned for and responded to properly, cyberattacks, device malfunctions, natural disasters, and more can put your technology and business at risk. The best way for New Jersey business owners to fight against the effects of data loss is by implementing a data backup and recovery strategy with the help of a trusted IT service provider. A data backup service is like an insurance policy for your business. Data loss can be a devastating problem for businesses. Data backup services mean less worry and frustration for you and your business, and it serves as protection against future costly threats and attacks that might otherwise harm your reputation, impede your business’s ability to operate or cause you to close the doors of your business altogether. Today, when it comes to backing up your business’ data, there’s no excuse for not doing so  — whether you use on-premise servers or cloud-based solutions. Data backups ensure that you always have a copy of your data and files should disaster strike. For example, there could be a flood, power outage, data breach, or another disaster that wreaks havoc on your business. You could also have a disgruntled employee getting revenge by deleting highly valuable files. We can’t forget about ransomware and other cyberattacks. In every case, it’s always better to have data backup services and not need them, than need data backup services and not have them. For organizations that use cloud services like Microsoft 365, the million-dollar question is – what is being backed up? As with all data backup services, what can your business do to ensure that your Microsoft 365 data is protected from a system malfunction, ransomware attack, or natural disaster?
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Microsoft 365 Is Cloud-Based, but Data Backup Is Still Necessary

There continues to be a misunderstanding that when data is stored in the cloud, there is no need for it to be backed up. However, there are many reasons why businesses should have Microsoft 365 backups that range from simple backups and wanting to have protective measures in place to being required to follow strict industry-related regulatory guidelines. There are several reasons why your business must ensure it has data backup services for cloud services like Microsoft 365:
  • Your data may be in the cloud, but do you know where the cloud server is? If your most critical data is stored in servers that are housed at one location, that means your data could be lost if something happens at that location.
  • Outlook and SharePoint Online backups don’t extend beyond 30 days and 14 days, respectively. This may come as a shock to some Microsoft 365 users, but there’s only a 30-day retention period built into Microsoft 365. Outlook doesn’t backup emails that have been deleted older than 30 days, and Microsoft SharePoint Online is only backed up every 12 hours, with only a 14-day retention period. Basically, once data is gone, it’s gone.
  • Healthcare, manufacturing, distribution, etc. industries have strict regulations concerning the implementation of data backup services. Industry regulatory compliance is critical for many types of businesses — especially the businesses that work in healthcare and other heavily-regulated industries that are responsible for housing confidential and sensitive data.
  • Cyberattacks result in vulnerabilities. While your data is being stored in the cloud, this doesn’t mean all the threats disappear. All businesses need to be prepared for every potential threat.
  • Data backup is the most critical component of Business Continuity and Disaster Recovery. Data backups are the most important component for ensuring business continuity when the worst happens.

Don’t Rely on Microsoft 365 to Be Your Backup Plan

As a managed IT support company that’s been serving companies in the New Jersey area for 25 years, we’ve heard many stories from prospective clients about how they believed their Microsoft 365 information was being automatically backed up and that they believed they didn’t have to worry about maintaining backups. Unfortunately, many of them had to find out the hard way. While Microsoft may be responsible for hosting the cloud infrastructure, this doesn’t mean that Microsoft is responsible for creating a comprehensive backup platform to preserve your data. Microsoft 365 offers an array of services depending on your plan. However, providing a comprehensive approach to data backup isn’t one of those services. According to Microsoft’s Service Agreement (Sec.6b):
We strive to keep the Services up and running; however, all online services suffer occasional disruptions and outages, and Microsoft is not liable for any disruption or loss you may suffer as a result. In the event of an outage, you may not be able to retrieve Your Content or Data that you’ve stored. We recommend that you regularly backup Your Content and Data that you store on the Services or store using Third-Party Apps and Services.
Basically, in the event of an outage, Microsoft does not guarantee retrieval of your content or the data that you have stored. Microsoft recommends regular backups using third-party backup services. This is also what we strongly recommend to our clients. As a business leader, you are obligated to develop and execute a data backup plan and use a backup application to ensure you maintain an up-to-date copy of your data and files. However, the question is: how do you determine the best data backup service for your Microsoft 365 data, documents, and files?

94% Of Businesses Fail without Data Backup Services

According to a study conducted by the University of Texas and Kaseya, 94% of companies that suffer from catastrophic data loss do not survive (43% never reopen and 51% close within two years). More and more stories of cyberattacks and natural disasters have been making the headlines, and they’re not going to stop any time soon. Have you taken the time to think about how these things could affect your business? One word: downtime. This is especially true if you do not have the proper data backup services. There are a number of factors that can create downtime. Unplanned downtime can come from hardware failure, software failure, data corruption, and human error. Planning and remediating these issues and more fall under the umbrella term Business Continuity and Disaster Recovery (BCDR). For many, data backup is the most critical component of Business Continuity and Disaster Recovery (BCDR). Baroan Technologies empowers New Jersey business owners with data backup services to minimize downtime and maximize productivity and protection. With ongoing support for your data backup and data recovery needs through managed IT, our team can help your business avoid the need to close its doors for good following data failure and/or data loss. Is your business prepared for a Microsoft 365 disaster by having the appropriate data backup services in place? Imagine if you suddenly lost every client or customer file, every financial record, purchase history, every contact detail, and so much more. Work would suddenly come to a stop as everyone who is a part of your business would try every strategy they could think of to recover the data. To add insult to injury, your files won’t be the only things at risk. You would have to reinstall and reconfigure your operating system, applications, settings, preferences, etc. Having a data backup plan and system in place can save your business a significant amount of time and money, and possibly the business itself.

Baroan Technologies Ensures You Have an Up-To-Date Data Backup Plan

When you’re considering how to backup Microsoft 365, there are multiple approaches business leaders can take. For example, your in-house IT staff can create a data backup plan and use backup software. However, what if you do not have enough staff to handle the rising demand while also taking care of your regular work responsibilities and special projects? This can be a complex task to take on. Another option is to partner with a managed IT support company that can help you implement a robust and reliable data backup system for your sensitive data, as well as review and test your backups regularly. By partnering with a managed IT support company like Baroan Technologies, you will free up your IT resources and leverage first-class expertise in this area. You will have the resources you need to implement one of the most critical components of protecting your IT investment. The best security measure you can take to protect your business from the threat of natural disasters, hardware failures, cybercrime, etc . is off-site data backup services. Data backup services will give you peace of mind, knowing that no matter what happens locally, there will be copies of your data that can be recovered from off-site and cloud storage. If you’re looking for a managed IT support company near you to support you with data backup services, talk to us. Baroan Technologies delivers first-class data backup services to clients throughout New Jersey. Give us a few minutes to discuss your data backup and business continuity and disaster recovery needs. We’ll share recommendations on how to implement a plan that could save your business. Reach out to Baroan Technologies to get a full evaluation of your business’s data backup needs.

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Baroan is a complete IT services & IT support company working with organizations in Elmwood Park and across the United States of America.

Written by Guy Baroan 
By: Guy Baroan